Work in Ames

Smokehouse Operations Coordinator and Administrative Assistant

Company Name:
WG Provisions
Company Description:

Founded in 1979, WG Provisions has provided customers with unsurpassed high-quality meats, smoke house creations, life-improving biomedical products and business-building order fulfillment services. For over 40 years, WG Provisions has offered quality products and exceptional service proven by our loyal, long-standing customers. We create relationships that deliver the consistent quality and service needed to overcome our customers’ challenges.  We're eager to talk to you!

Job Type:
Full Time
Posted Date:
May 25, 2023
Deadline Date:
June 17, 2023
Job Categories:
Administrative & Clerical, Advanced Manufacturing, Agriculture, Management, Restaurant & Food Service, Sales, Supply Chain & Procurement, Transportation & Logistics
Home Base Iowa Company:
Job Description:

Position Overview

For over 40 years, quality has been at the core of everything we do. Founded in 1979, WG Provisions has provided high quality meats, life-improving biomedical products, and business-building order fulfillment services. Our exclusive meats include roasting pigs, rabbits, specialty meats, and fully cooked meats such as smoked brisket, shredded beef, and pulled pork.  WG Provisions has offered quality products and exceptional service proven by our loyal, long-standing customers. We create relationships that deliver the consistent quality and service needed to overcome our customers’ challenges.

The position is based in Jewell, Iowa at our Smokehouse production facility.

At WG Provisions our core values are honesty, consistency and teamwork.  By living out those values we foster an environment where our employees and our customers can count on us

This position oversees the administration of specific functions in our Smokehouse facility with a focus on purchasing and logistics  Focusing on working directly for the Production Support Manager this position will work to complete purchasing functions, logistics, inventory control, time keeping and clerical support, maintain filing systems, oversee shipping and delivery schedules, onboard new hires and maintain a high level of organization at the facility.  This position requires an energetic professional who enjoys wearing multiple hats.


  • Purchasing & Receiving
    • Maintain good relationships with the organization’s vendors.
    • Perform market research to get the best deals for the company and ensure timely delivery of products and materials.
    • Review purchasing agreements with vendors and monitor their performance.
    • Place purchase orders and maintain records.
    • Coordinate purchasing for Butchery facility (Sidney, IA) with Operations and Quality Coordinator
    • Review receiving of shipments to identify any discrepancies.
    • Work with vendors to develop minimum order quantities and lead times
    • Execute purchasing strategies developed by the Production Support Manager, Director of Operations and President.
    • Complete purchasing projects related to sourcing of meat, boxes, packaging, films, spices, sanitation supplies, etc.  Developing analysis of options and making recommendations to Production Support Manager. 
    • Ensure product ordered is received prior to approval of vendor invoices; drive the vendor invoice approval process to ensure integrity


  • Inventory Control
    • Monitor inventory levels and determine reorder points for Smokehouse, Butchery and Sumner warehouse
    • Manage product ingredient supplies and create just in time delivery. 
    • Manage employee welfare needs and supplies.
    • Request office supplies and monitor usage.
    • Compile and distribute Inventory reports
    • Process end of month and other inventory reports for President and management team


  • Logistics
    • Schedule outbound shipments
    • Oversee calendar and planning of inbound shipments


  • Administrative Support
    • Review and edit approved timecards for Smokehouse facility and submit to payroll as needed
    • Process employee work comp claims.
    • Support our team with periodic employee trainings as directed.
    • Administer employee product orders.
    • Maintain a well-organized filing system for the Smokehouse facility.
    • Assist job seekers with initial steps of employee applications.
    • Maintain Safety Data Sheets and update as needed.  Must be accessible by all employees.


  • General Duties
    • Review invoices and approve or direct to appropriate parties for payment by Accounts Payable for Smokehouse facility.
    • Assist visitors to the facility including contractors, mail delivery, etc.
    • Smokehouse Operational Reporting as requested by Management.
    • Issue resolutions as needed.
    • Other duties or projects as assigned.


Qualifications and Skills:

  • Minimum High School diploma/GED required.
  • Preferred Associate degree in a related field
  • 2- 5 years of purchasing and logistics experience
  • 2 – 5 years of administrative experience; extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
  • Excellent technology computer skills are essential. Knowledge of Microsoft excel, word and outlook. Technical aptitude and adaptability
  • Deep organization skills and excellent time management skills with a proven ability to meet deadlines
  • Communicative and responsive
  • Ability to work in fast paced environment, quick on feet and quick to respond.
  • Strong phone presence and experience in negotiating contracts.
  • Background in products industry preferred, meat or agriculture products a plus
  • Role model of sound judgement, personal responsibility, meeting deadlines and team player
  • Highly organized, self-motivated, responsive; excellent verbal and written communication, tact
  • Excellent time management skills and ability to multi-task and prioritize work
  • Passion for agriculture, livestock, and meat industry

Reports to

Production Support Manager

High School / GED
2 years
Travel Required:
Resume Required:
606 Lyon St.
Contact Person:
Ashlee Lamberson
Contact Email:
Contact Phone:
© 2023 Ames Economic Development Commission. All Rights Reserved.